TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 10-046-3P Battery D - Aeration Tank No. 8, O'Brien Water Reclamation Plant, to IHC Construction Companies, LLC in an amount of $22,937.94, from an amount of $6,560,773.63, to an amount not to exceed $6,537,835.69, Account 401-50000-645650, Purchase Order 5001366
Body
Dear Sir:
On September 20, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-046-3P Battery D - Aeration Tank No. 8, O'Brian Water Reclamation Plant to IHC Construction Companies, LLC, in an amount not to exceed $6,528,000.00. The scheduled contract completion date is June 11, 2014.
As of June 21, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $32,773.63 from the original amount awarded of $6,528,000.00. The current contract value is $6,560,773.63. The prior approved change orders reflect a 0.50% increase to the original contract value.
Additional work is required to provide modifications to the shutdown and draining of the Mixed Liquor Channel (MLC) for Aeration Battery D. The work includes the removal of existing MLC drain piping which interferes with the new conduit extension to the MLC, furnishing and installing a new 10" dia. drain pipe and valve, and furnishing and installing new wood stop log boards to be used in the existing stop log grooves at location C. A credit is included for not furnishing and installing new custom stop logs which were to be used at the furthest west end of the existing MLC. The contractor submitted a cost proposal (CCO-003) for an extra in the amount of $34,934.44 and a credit in the amount of $57,872.38, for a net credit in the amount of $22,937.94. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 225, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute this change order to decrease Contract 10-046-3P in an amount of $22,937.94 (0.35% of the current contract value), from an amount of $6,560,773.63, to an amount not to exceed $6,537,835.69.
Funds will be restored to Account 401-50000-645650.
Requested, Catherine O'Connor, Director of Engineering, MVL:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013
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