TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-406-11 Provide Helicopter Service for a Twenty-Four (24) Month Period, estimated cost $27,200.00, Account 101-15000-612330, Requisition 1362615
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-406-11 Provide Helicopter Service for a Twenty-Four (24) Month Period, beginning October 1, 2013 through September 30, 2015.
The purpose of this contract is to conduct flight operations for aerial surveillance and photography of waterways and District property as necessary.
The estimated cost for this contract is $27,200.00. The estimated 2013, 2014, and 2015 expenditures are $6,800.00, $13,600.00, and $6,800.00, respectively.
A bid deposit of $1,360.00, is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not included because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise July 17, 2013
Bid Opening August 13, 2013
Award September 19, 2013
Completion September 30, 2015
Funds for the current year are available in Account 101-15000-612330. Funds for 2014 and 2015 are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-406-11.
Requested, Eileen M. McElligott, Administrative Services Manager, BKS:SL:WG:AF:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013