TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with CohnReznick, for appraisal services for real estate in an amount of $30,000.00 from an amount of $129,000.00, to an amount not to exceed $159,000.00, Account 101-30000-601170, Purchase Order 3075791
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Dear Sir:
On October 6, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Realty Consultants USA, Inc. d/b/a/ Integra Realty Resources for appraisal services for real estate, in an amount not to exceed $99,000.00. On May 9, 2012, the purchase order (3070624) was assigned to the Reznick Group, PC as purchase order 3072423. On February 19, 2013, the Reznick Group, PC changed its name to CohnReznick, LLP and given a new purchase order of 3075791. The current contract expires on December 31, 2013.
As of June 21, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $30,000.00 from the original amount awarded of $99,000.00. The current value of the contract is $129,000.00. The prior approved change orders reflect a 30.3% increase to the original contract value.
This current change order is necessary due to the high numbers of reappraisals and new work requests received so far this year.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $30,000.00 (23.3% of the current contract value), from an amount of $129,000.00 to an amount not to exceed $159,000.00.
Funds are available in Account 101-30000-601170.
Requested, Ronald M. Hill, General Counsel, RMH:STM:TN:rg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013
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