TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 13-RFP-14 Document and Litigation Case Management System with a three year licensing and maintenance agreement, estimated cost $73,000.00, Account 201-50000-601170, Requisition 1362886
Body
Dear Sir:
Request for Proposal 13-RFP-14 documents have been prepared for a Document and Case Management System, at the request of the Law Department.
The purpose of this contract is to obtain services to assist the Law Department with its day-to-day operations, to reduce the use of paper files, improve the functionality and use of electronic files within the department, and develop a historical database that is easily searchable.
The estimated cost for this request for proposal (RFP) is $55,000.00 for 2013, $9,000.00 for 2014 and $9,000.00 for 2015.
A bid deposit is not required for this RFP.
Appendix A will not be included in this RFP because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
The tentative schedule for this contract is as follows:
Advertise July 24, 2013
Proposals Received August 16, 2013
Award November 7, 2013
Completion December 31, 2016
Funds in the amount of $55,000.00 are being requested in 2013 in Account 2101-50000-601170. Funds for 2014 and 2015 are contingent upon the Board of Commissioners' approval of the District's budget for those years.
Requested, Ronald M. Hill, General Counsel, RMH:LAG:EA:TN:EJ:bh
Recommend, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013