TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to forfeit Contract 13-006-11 Group A to T & N Chicago, Inc., to Furnish and Deliver Janitorial Supplies to Various Locations for a One (1) Year Period, in an amount not to exceed $26,515.41, Accounts 101-20000-623110, 623170, 623660
Body
Dear Sir:
On June 6, 2013, the Board of Commissioners authorized the award of Contract 13-006-11, Group A, to T & N Chicago, Inc., to furnish and deliver janitorial supplies to various locations for a one (1) year period, in an amount not to exceed $26,515.41.
On June 11, 2013, T & N Chicago, Inc., informed the District that it could not guarantee its bid pricing for the term of the contract. Therefore, the Director of Procurement and Materials Management has notified T & N Chicago, Inc., that their contract will be forfeited in accordance with the terms and conditions of the contract documents. There is no bid deposit for this contract.
Upon review of the remaining bids for this contract, it was determined that Alpine Cleaning Equipment, Inc., is the next lowest responsible bidder. The Director of Procurement and Materials Management shall request at this meeting, under separate action, authority to award Contract 13-006-11, Group A, to Alpine Cleaning Equipment, Inc.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013