TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders and enter into an agreement with Siemens Industry, Inc., to Test, Certify and Perform Preventative Maintenance and Repair Services on Cerberus-Pyrotronic MXL Network Command Centers and Fire Alarm Systems at the Calumet and Stickney Water Reclamation Plants, in an amount not to exceed $240,922.00, Accounts 101-68000,69000-612780, 623070, Requisitions 1350289 and 1361744
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Siemens Industry, Inc., to test, certify and perform preventative maintenance and repair services on Cerberus-Pyrotronic MXL Network Command Centers and Fire Alarm Systems at the Calumet and Stickney Water Reclamation Plants. These purchase orders will expire on December 31, 2017.
Siemens Industry, Inc., the sole source provider of preventive maintenance and repair services has submitted prices for the services required. Inasmuch as Siemens Industry, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Siemens Industry, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Siemens Industry, Inc., in an amount not to exceed $240,922.00.
Funds for the 2013 expenditures in the amount of $18,000.00 are available in Accounts 101-68000, 69000-612780, 623070. The estimated expenditures for 2014 are $55,000.00, for 2015 are $55,000.00, for 2016 are $55,000.00, and for 2017 are $57,922.00. Funds for 2014, 2015, 2016, and 2017 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013