TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 12-657-11, Television Inspection and Recording of Sewers and Manholes at Various Locations, to Sheridan Plumbing & Sewer, Inc., in an amount of $300,000.00, from an amount of $339,179.98, to an amount not to exceed $639,179.98, Account 101-66000-612600, Purchase Orders 5001347 and 5001349
Body
Dear Sir:
On July 12, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-657-11, Television Inspection and Recording of Sewers and Manholes at Various Locations, to Sheridan Plumbing & Sewer, Inc., in an amount not to exceed $1,094,968.00. The contract expires on July 30, 2014.
As of June 5, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $755,788.02 from the original amount awarded of $1,094,968.00. The current contract value is $339,179.98. The prior approved change orders reflect an approximate 69.0% decrease to the original contract value.
This Contract had previously been significantly decreased, under the assumption the Engineering Department would let their own Contract for this work. Subsequent to these decreases, it became clear this Contract would work well to meet the needs of the Engineering Department, and a decision was made to fund the Contract for this reason. Thus, an increase in the contract value is required to fund sewer inspection and recording services requested by, and which will be performed for, the Engineering Department.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 12-657-11, in an amount of $300,000.00 (approximately 88.5% of the current contract value), from an amount of $339,179.98, to an amount not to exceed $639,179.98.
Funds are available in Account 101-66000-612600.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:SAF:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013
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