TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 13-RFP-13 to obtain Court Reporting Services for a three year period, estimated cost $400,000.00, Accounts 101-25000, 30000, 40000, 50000-612250, Requisitions 1362912, 1362913, 1362614 and 1362915
Body
Dear Sir:
Request for Proposal documents have been prepared to engage licensed certified shorthand reporters to provide court reporting services for a three year period, at the request of the Finance Department.
The purpose of the request for proposal is to provide interested bidders with sufficient information to prepare and submit proposals for court reporting services for the various District departments. The court reporting services are required to record and provide verbatim transcripts of the regular, special and other public meetings of the Board of Commissioners, depositions, court trials and motions, arbitrations, ordinance enforcement hearings and technical pre-bid conferences as well as Watershed Planning Council meetings.
The estimated cost for this request for proposal is $400,000.00. The estimated 2014, 2015 and 2016 expenditures are $133,333.33, $133,333.33, $133,333.34, respectively.
A bid deposit is not required for this request for proposal.
Appendix A will be not be included because the services do not provide practical or cost-effective opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise August 21, 2013
Proposals Received September 20, 2013
Award November 21, 2013
Completion December 31, 2016
Funds for the years 2014, 2015 and 2016 are contingent on the Board of Commissioners' approval of the District's budget for that year.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management