TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-805-22, Furnish and Deliver Two 13.2 KV Circuit Breakers to the Calumet Water Reclamation Plant, to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $74,399.99, Account 201-50000-645650, Requisition 1351274
Body
Dear Sir:
On May 2, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, 13-805-22 Furnish and Deliver Two 13.2 KV Circuit Breakers to the Calumet Water Reclamation Plant.
In response to a public advertisement of May 29, 2013, a bid opening was held on June 18, 2013. The bid tabulation for this contract is:
HELSEL-JEPPERSON ELECTRICAL, INC. $74,399.99
EVERGREEN SUPPLY COMPANY $79,168.00
DREISILKER ELECTRIC MOTORS, INC. $80,549.00
CMA/FLODYNE/HYDRADYNE, INC. $84,045.00
One thousand thirty-six (1,036) companies were notified of this contract being advertised and thirty-four (34) companies requested specifications.
Helsel-Jepperson Electrical, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost of this contract was $82,000.00, placing the total bid of $74,399.99, approximately 9.3 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-805-22, to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $74,399.99. The bid deposit in the amount of $4,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013