TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with EMD Millipore Corporation, for Preventive Maintenance, Emergency Repair and Technical Support of Millipore Water Purification Systems at Various Laboratory Locations, in an amount not to exceed $56,916.76, Account 101-16000-612970, Requisition 1362320
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with EMD Millipore Corporation (Millipore), for preventive maintenance, emergency repair and technical support of Millipore Water Purification Systems at various laboratory locations of the Monitoring and Research Department. This purchase order will expire on May 31, 2016.
Water Purification Systems are used by the Egan Organic Compounds and Stickney Analytical Laboratories to analyze organic and inorganic water samples.
Millipore, the sole-service provider of preventive maintenance, emergency repair and technical support of Millipore Water Purification Systems at various laboratory locations has submitted pricing for the services and parts required. Inasmuch as Millipore, is the only source of supply for the services and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Millipore is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Millipore, in an amount not to exceed $56,916.76.
Funds for the 2013 expenditure, in the amount of $18,213.52, are available in Account 101-16000-612970. The estimated expenditure for 2014 is $19,364.06, and 2015 is $19,339.18. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013