TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Advanced Boiler Control Services, Inc., to Set the Combustion for Four Babcox & Wilcox Boilers at the Calumet Water Reclamation Plant, in an amount not to exceed $49,900.00, Account 101-68000-612680, Requisition 1358941
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Advanced Boiler Control Services, Inc., to set the combustion for four Babcox & Wilcox boilers at the Calumet Water Reclamation Plant. The purchase order will expire December 31, 2015.
Advanced Boiler Control Services, Inc., the sole source provider of the services, has submitted prices for the services required. Inasmuch as Advanced Boiler Control Services, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Advanced Boiler Control Services, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Advanced Boiler Control Services, Inc., in an amount not to exceed $49,900.00.
Funds for the 2013 expenditure in the amount of $16,200.00 are available in Account 101-68000-612680. The estimated expenditure for 2014 is $16,600.00 and for 2015 is $17,100.00. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013