TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-716-21 Furnish and Deliver Utility Vehicles to the Egan and O'Brien Water Reclamation Plants, estimated cost $45,000.00, Account 201-50000-634860, Requisition 1361746
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver utility vehicles to the Egan and O'Brien Water Reclamation Plants, at the request of the Maintenance and Operations Department.
One of the vehicles will be a 4-wheel drive, gas powered unit and a second vehicle will be a 2-wheel drive, gas powered unit. The third vehicle will be an electric powered, 4-wheel drive unit. The utility vehicles will replace three personnel vehicles which have been taken out of service because they are no longer operable. These vehicles will be used by operators and tradespeople to transport personnel, hand tools and supplies to remote locations of each plant.
The total estimated cost of the contract is $45,000.00.
There is no bid deposit for this contract.
The Multi-Project Labor Agreement, and the Revised Appendix D are not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise September 11, 2013
Bid Opening October 1, 2013
Award October 17, 2013
Completion December 31, 2013
Funds are available in Account 201-50000-634860.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-716-21.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013