TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with the law firm Hinshaw & Culbertson LLP for legal services related to disciplinary proceedings involving District employees and related litigation, in an amount of $50,000.00, from an amount of $85,000.00, to an amount not to exceed $135,000.00, Account 101-30000-601170, Purchase Order 3072886
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Dear Sir:
On May 31, 2012, the Executive Director approved retention of the law firm Hinshaw & Culbertson LLP to provide legal services to the District in an amount not to exceed $9,500.00 concerning an investigation of employee conduct regarding the handling of certain contracts.
As of July 26, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $75,500.00 from the original amount awarded of $9,500.00. The current value of the contract is $85,000.00. The prior approved change orders reflect a 794.7% increase to the original contract value.
The reason for this change order is that the discharge proceeding currently pending before the Civil Service Board regarding the contracts at issue, has involved extensive discovery practice, and it is expected that the upcoming discharge hearing will require substantial preparation because it will likely involve multiple witnesses over the course of at least several hearing dates.
This change order is in compliance with the Illinois Criminal Code because the change is germane to the original agreement as signed and due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $50,000.00 (58.82% of the current contract value) from an amount of $85,000.00 to an amount not to exceed $135,000.00.
Funds are available in Account 101-30000-601170.
Requested, Ronald M. Hill, General Counsel, RMH:LAG:JBM:TN:vp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013
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