TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-674-11 Fence and Gate Repairs in the Stickney and Calumet Service Areas, estimated cost $87,500.00, Accounts 101-68000/69000-612420, Requisitions 1360897, 1360875
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-674-11 Fence and Gate Repairs in the Stickney and Calumet Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to adjust and repair fences and gates at various District process facilities over a two-year period.
The estimated cost for this contract is $87,500.00. The estimated 2013, 2014 and 2015 expenditures are $7,500.00, $40,000.00 and $40,000.00, respectively.
The bid deposit for this contract is $4,375.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise September 11, 2013
Bid Opening October 1, 2013
Award October 17, 2013
Completion October 21, 2015
Funds for the current year are available in Accounts 101-68000/69000-612420. Funds for subsequent years, 2014 and 2015, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-674-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013