TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with ABB, Inc., to Provide Parts, Maintenance Services, and Software to the Stickney and North Side Water Reclamation Plant Area for Distributed Control Systems, in an amount of $53,000.00, from an amount of $963,760.61, to an amount not to exceed $1,016,760.61, Accounts 101-69000-612650/623070, Purchase Order 3062235
Body
Dear Sir:
On January 7, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and exercise the option to renew the existing Agreement No. 1/2005 for a five-year period with ABB, Inc., to provide parts, maintenance services, and software to the Stickney and North Side Water Reclamation Plant Area for distributed control systems, in an amount not to exceed $995,000.00. The purchase order expires on December 31, 2014.
As of June 19, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $31,239.39 from the original amount awarded of $995,000.00. The current contract value is $963,760.61. The prior approved change orders reflect a 3.1% decrease to the original contract value.
An increase is being requested because the need for parts was greater than originally estimated to repair boiler controls at the Stickney Water Reclamation Plant for optimizing them to increase efficiency.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $53,000.00 (approximately 5.5% of the current contract value) from an amount of $963,760.61, to an amount not to exceed $1,016,760.61.
Funds are available in Accounts 101-69000-612650/623070.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013.
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