TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-603-11 Furnishing and Delivering Roadway Rock Salt to Various Service Areas, estimated cost $258,501.00, Accounts 101-67000/68000/69000-623130, Requisitions 1361737, 1360647, 1361758, 1361436 and 1360643.
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering roadway rock salt to various service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is for furnishing and delivering roadway rock salt to various service areas over a thirty-six month period.
The estimated cost for this contract is $258,501.00. The estimated 2013, 2014, 2015 and 2016 expenditures are $27,701.00, $92,300.00, $92,300.00 and $46,200.00 respectively.
The bid deposit for this contract is $12,900.00.
The Multi-Project Labor Agreement and the Affirmative Action Interim Ordinance, Appendix D, will not be included in this contract because it is a furnish and deliver contract for material.
The tentative schedule for this contract is as follows:
Advertise August 21, 2013
Bid Opening September 10, 2013
Award October 3, 2013
Completion June 30, 2016
Funds for the current year are available in Accounts 101-67000/68000/69000-623130. Funds for subsequent years, 2014, 2015 and 2016, are contingent on the Board of Commissioner's approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-603-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013