TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 09-365-5F Heritage Park Flood Control Facility, to F.H. Paschen/Lake County Grading, A Joint Venture in an amount of $77,654.16, from an amount of $29,381,753.45, to an amount not to exceed $29,459,407.61, Account 501-50000-645620, Purchase Order 5001339
Body
Dear Sir:
On April 11, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-365-5F Heritage Park Flood Control Facility to F.H. Paschen/Lake County Grading, A Joint Venture, in an amount not to exceed $29,475,000.00. The scheduled contract completion date is March 9, 2014.
As of July 12, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $93,246.55 from the original amount awarded of $29,475,000.00. The current contract value is $29,381,753.45. The prior approved change orders reflect a 0.316% decrease to the original contract value.
Item 1: During project design, the consultant worked with Musco Lighting to design sports field lighting at the project site. While some components were designed by the sole-source vendor, others were designed by the Consultant to accommodate the Musco Lighting equipment. During construction it was evident that the designer omitted electrical distribution cabinets from the contract drawings. The contractor has submitted a proposal to furnish and install the distribution cabinets to the electrical power and to provide over current protection for the sports field lighting system. The contractor submitted a cost proposal (CCO-003) for an extra in the amount of $26,605.23. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 658, that the Engineering Department would recommend its approval.
Item 2: The contract documents call for the height of the outfield fence of the southwest baseball field to be 12 feet. The Wheeling Park District (WPD) requested that the height of the outfield fence of the southwest baseball field be increased from 12 feet to 20 feet for the total length of the fence (approximately 400 feet). WPD also requested that four additional 12-foot wide double swing gates be installed along the baseball field fences, identical to the gates already included in the contract plans. The contractor submitted a cost proposal (CCO-006) for an extra in the amount of $51,048.93. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 732, that the Engineering Department would recommend its approval. The WPD has agreed to reimburse the District for this change order, and an agreement will be executed between the two parties subject to authorization by the Board of Commissioners and to review by the Law Department as to form and legality.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-365-5F in an amount of $77,654.16 (0.26% of the current contract value), from an amount of $29,381,753.45, to an amount not to exceed $29,459,407.61.
Funds are available in Account 501-50000-645620.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013
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