TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-024-3M Effluent and Potable Water Piping Upgrades at North Side Water Reclamation Plant (renamed as Terrence J. O'Brien Water Reclamation Plant), to FH Paschen, SN Nielsen & Associates in an amount of $279,892.00, from an amount of $4,217,398.00, to an amount not to exceed $4,497,290.00, Account 401-50000-645750, Purchase Order 5001374
Body
Dear Sir:
On September 20, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-024-3M Effluent and Potable Water Piping Upgrades at North Side Water Reclamation Plant (renamed as Terrence J. O'Brien Water Reclamation Plant), to FH Paschen, SN Nielsen & Associates, in an amount not to exceed $4,345,000.00. The scheduled contract completion date is March 28, 2014.
As of July 12, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $127,602.00 from the original amount awarded of $4,345,000.00. The current contract value is $4,217,398.00. The prior approved change orders reflect a 2.93% decrease to the original contract value.
Item 1: A net extra in the amount of $138,715.00 to reroute and install additional pipelines, remove additional asphalt pavement, install the pipes below the existing Primary Effluent and Return Activated Sludge conduits, and additional road crossing. During construction, the contractor discovered several potential conflicts of existing and abandoned utilities as well as underground structures, which were not documented on the District's Master Underground Process Piping Survey (MUPPS) drawings. It was determined that rerouting a portion of the proposed new yard piping route is required to address the conflicts. The contractor submitted a cost proposal (CCO-003) for an extra in the amount of $209,115.00 and a credit in the amount of $70,400.00, for a net extra in the amount of $138,715.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 141, that the Engineering Department would recommend its approval.
Item 2: A net extra in the amount of $141,171.00 to provide effluent and potable water piping connections for a circulating loop between the Operating Galleries and the upcoming UV Disinfection Facility, which will improve the water pressure for operations and fire protection for the new facilities. The work also includes abatement of asbestos containing insulation and re-insulation of condensate and steam piping, replacement of corroded pipe rack sections and an inoperable fire hydrant outside of the Pump and Blower Building. The contractor submitted a cost proposal (CCO-004) for an extra in the amount of $177,221.00 and a credit in the amount of $36,044.00, for a net extra in the amount of $141,177.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 140, that the Engineering Department would recommend its approval.
The above two change orders are in compliance with the Illinois Criminal Code since the changes are due to circumstances not reasonably foreseeable at the time the contract was signed, and are in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to increase Contract 06-024-3M in an amount of $279,892.00 (6.64% of the current contract value), from an amount of $4,217,398.00, to an amount not to exceed $4,497,290.00.
Funds are available in Account 401-50000-645750.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013
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