TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Johnson Controls, Inc, to Provide Parts and Services for the HVAC and Mechanical Systems at the Calumet Water Reclamation Plant, in an amount not to exceed $30,000.00, Accounts 101-68000-612680, 623270, Requisition 1359751
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Johnson Controls, Inc., to provide parts and services for the HVAC and mechanical systems at the Calumet Water Reclamation Plant. The purchase order will expire on May 31, 2016.
Johnson Controls, Inc., the sole source provider for the specialized equipment and preventive maintenance, holds the license to the proprietary control software and components used in the HVAC system. Johnson Controls, Inc., has submitted prices for the services required. Inasmuch as Johnson Controls, Inc., is the only source of supply for the parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Johnson Controls, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Johnson Controls, Inc., in an amount not to exceed $30,000.00.
Funds for the 2013 expenditures in the amount of $5,000.00 are available in Accounts 101-68000, 612680, 623270. The estimated expenditures for 2014 are $10,000.00, for 2015 are $10,000.00, and for 2016 are $5,000.00. Funds for 2014, 2015 and 2016 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013