TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, Groups A & B to Fairmont Supply Company in an amount not to exceed $53,139.56, Account 101-20000-623680
Body
Dear Sir:
On May 16, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-051-11 furnish and deliver miscellaneous hand tools to various locations for a one (1) year period, beginning approximately September 1, 2013 and ending August 31, 2014.
In response to a public advertisement of June 5, 2013, a bid opening was held on June 25, 2013. The bid tabulation for this contract is:
GROUP A
Fairmont Supply Company *$34,315.88
CICERO MANUFACTURING & SUPPLY COMPANY INC $37,974.34
CHOCTAW-KAUL DISTRIBUTION COMPANY. $38,200.04
S & J Industrial Supply Corporation *$41,589.10
PRODUCTION DISTRIBUTION COMPANIES *$47,356.88
GROUP B
FAIRMONT SUPPLY COMPANY $18,823.68
CHOCTAW-KAUL DISTRIBUTION COMPANY $20,187.14
S & J Industrial Supply Corporation *$22,576.42
*corrected total
Three hundred sixty-seven (367) companies were notified of this contract being advertised and thirty-seven (37) companies requested specifications.
Fairmont Supply Company, the lowest responsible bidder for Groups A & B is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $53,000.00, placing their bid of $53,139.56 approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-051-11, Groups A & B to Fairmont Supply Company, in an amount not to exceed $53,139.56.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013
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