TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-715-21 Furnish and Deliver Shop Equipment to the Kirie and Egan Water Reclamation Plants, estimated cost $79,000.00, Accounts 201-50000-634650/634990, Requisition 1363205
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-715-21, Furnish and Deliver Shop Equipment to the Kirie and Egan Water Reclamation Plants, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure a hydraulic ironworker, MIG welder, portable hydraulic pumps and forklift. The hydraulic ironworker will be for shearing plates, punching holes and straightening structural steel members, and will replace a 40-year old ironworker that is no longer operable. The MIG welder is new welding equipment that will eliminate the need to borrow the equivalent welding equipment from another north area plant. The portable hydraulic pump tooling will be used for the pulling and reinstalling of bearings and other drive components during normal maintenance procedures, eliminating the need to borrow tooling from another north area plant and to allow more work to be performed in-house. The forklift, used to lift and pull gates and transport various heavy equipment, will replace an existing forklift that has been taken out of service due to operational unreliability and outdated or missing safety equipment.
The estimated cost for this contract is $79,000.00.
The bid deposit for this contract is $3,950.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance, Appendix D, will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise September 4, 2013
Bid Opening September 24, 2013
Award October 17, 2013
Completion December 31, 2013
Funds are available in Accounts 201-50000-634650/634990.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-715-21.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013