TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-963-11 Pavement Repairs in the Stickney Service Area, estimated cost $475,600.00, Accounts 101-66000/69000-612420, Requisitions 1349271 and 1360870
Body
Dear Sir:
Contract documents and specifications have been prepared for pavement repair services in the Stickney, LASMA and outlying service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to repair asphalt and concrete pavement, as needed, in the Stickney, LASMA and outlying service areas, for an approximate fourteen-month period.
The estimated cost for this contract is $475,600.00. The estimated 2013 and 2014 expenditures are $207,800.00 and $267,800.00 respectively.
The bid deposit for this contract is $23,780.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will be included in this Contract. The type of work to be performed under this contract is within the "Road Construction" category for establishing Socially and Economically Disadvantaged Individuals utilization goals. The associated tailored Socially and Economically Disadvantaged Individuals utilization goals for this contract are 20% Minority Business Enterprises (MBE) and/or Women's Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise September 11, 2013
Bid Opening October 8, 2013
Award November 7, 2013
Completion December 31, 2014
Funds for the current year are available in Accounts 101-66000/69000-612420. Funds for the subsequent year, 2014, are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-963-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:SAF:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013