TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-612-12 (Re-Bid), Services of Street Sweepers at Various Locations, Groups A, B, and C, to Waste Management of Illinois, Inc., in an amount not to exceed $259,950.00, Accounts 101-66000, 68000, 69000-612420, Requisitions 1349255, 1355504, and 1350872
Body
Dear Sir:
On February 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-612-11 Services of Street Sweepers at Various Locations.
In response to a public advertisement of March 6, 2013, a bid opening was held on March 26, 2013. All bids were rejected as reported at the May 2, 2013 Board meeting.
In response to a public re-advertisement of May 29, 2013, a bid opening was held on June 18, 2013. The bid tabulation for this contract is:
GROUP A: BIOSOLIDS FACILITIES
WASTE MANAGEMENT OF ILLINOIS, INC. $134,400.00
GOSIA CARTAGE LTD. $159.040.00
ELGIN SWEEPING SERVICES, INC. $176,960.00
GROUP B: CALUMET WRP
WASTE MANAGEMENT OF ILLINOIS, INC. $46,800.00
ELGIN SWEEPING SERVICES, INC. $67,080.00
GROUP C: STICKNEY WRP
WASTE MANAGEMENT OF ILLINOIS, INC. $78,750.00
ELGIN SWEEPING SERVICES, INC. $104,475.00
Forty-eight (48) companies were notified of this contract being advertised and ten (10) companies requested specifications.
Waste Management of Illinois, Inc., the lowest responsible bidder for Groups A, B, and C, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $219,000.00, placing the total bid of $259,950.00, approximately 18.7 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because of the specialized nature of the work involved.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract because the contract does not offer practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-612-12 (Re-Bid), to Waste Management of Illinois, Inc., in an amount not to exceed $259,950.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditure in the amount of $73,000.00, are available in Accounts 101-66000, 68000, 69000-612420. The estimated expenditure for 2014 is $93,275.00, and for 2015 is $93,675.00. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013