TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with Perkin Elmer Heath Sciences, Inc., for Preventive Maintenance, Repair and Consumable Supplies for Various Perkin Elmer Instruments at Various Locations in an amount of $26,245.44, from an amount of $138,386.75, to an amount not to exceed $164,632.19, Account 101-16000-612970, Purchase Order 3073446
Body
Dear Sir:
On June 7, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Perkin Elmer Health Sciences, Inc. (Perkin Elmer), for preventive maintenance, repair and consumable supplies for various Perkin Elmer instruments at various laboratory locations for the Monitoring and Research Department, in an amount not to exceed $129,663.52. The contract expires on December 31, 2014.
As of February 19, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $8,723.23 from the original amount awarded of $129,663.52. The current contract value is $138,386.75. The prior approved change orders reflect a 6.7% increase to the original contract value.
This increase is required to extend the service for one (1) Inductively Coupled Plasma unit through December 31, 2014. This equipment is used for trace metal analysis of wastewater samples.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $26,254.44 (16.8% of the current contract value), from an amount of $138,386.75, to an amount not to exceed $164,632.19.
Funds are available in Account 101-16000-612970.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013
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