TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 12-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Independent Mechanical Industries, Inc., in an amount of $1,484,770.00, from an amount of $6,360,858.79, to an amount not to exceed $7,845,628.79, Accounts 101-67000/68000/69000-612600/612650, Purchase Orders 5001352, 5001353, 5001354
Body
Dear Sir:
On July 12, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Independent Mechanical Industries, Inc., in an amount not to exceed $6,437,355.20. The contract expires on December 31, 2013.
As of June 24, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $76,496.41 from the original amount awarded of $6,437,355.20. The current contract value is $6,360,858.79. The prior approved change orders reflect a 1.2% decrease to the original contract value.
The increase in the contract value is needed to fund the increased volume of maintenance work performed by in-house staff assisted by the staff provided under this contract, such as tank rehabilitation and switchgear maintenance.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 12-611-11, in an amount of $1,484,770.00 (approximately 23.3% of the current contract value), from an amount of $6,360,858.79, to an amount not to exceed $7,845,628.79.
Funds are available in Accounts 101-67000/68000/69000-612600/612650.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:SAF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2013
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