TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-327-11, Semi-Annual Inspection, Repairing, Recharging and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for a Period of Three Years, to Surefire Protection, Inc., in an amount not to exceed $122,500.00, Account 101-25000-612780, Requisition 1344695
Body
Dear Sir:
On July 12, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-327-11 Semi-Annual Inspection, Repairing, Recharging and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for a Period of Three Years.
In response to a public advertisement of October 3, 2012, a bid opening was held on November 20, 2012. The bid tabulation for this contract is:
SUREFIRE PROTECTION, INC. $122,500.00
SIMPLEX GRINNELL, LP *$354,096.00
*corrected total
One hundred eighty-three (183) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
The lowest responsible bidder, Surefire Protection, Inc., complies with all of the terms and specifications of the contract. The estimated cost for this contract was $300,000.00, placing the total bid of $122,500.00 approximately 59.16 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The revised Appendix D is not included in this contract because neither direct nor indirect subcontracting opportunities will be practicable or cost-effective.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 13-327-11 Semi-Annual Inspection, Repairing, Recharging and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for a Period of Three Years, to Surefire Protection, Inc., in an amount not to exceed $122,500.00. The bid deposit in the amount of $15,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditure in the amount of $40,834.00 are available in Account 101-25000-612780. The estimated expenditure for 2014 is $40,833.00, and for 2015 is $40,833.00. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 3, 2013