TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Drydon Equipment, Inc., to Furnish and Deliver Replacement Parts for Various Pumps and Pieces of Equipment at the O'Brien, Egan, Calumet, and Stickney Water Reclamation Plants, in an amount not to exceed $402,000.00, Accounts 101-67000, 68000, 69000-623090, 623270, Requisitions, 1347546, 1350862, 1350904, 1351266, 1351664 and 1351665
Body
Dear Sir:
Authorization is requested to issue purchase orders to Drydon Equipment, Inc., to furnish and deliver replacement parts for various Prominent, Watson Marlow, Fairbank Morse pumps and Varec equipment, on an as needed basis, at the O'Brien, Egan, Calumet, and Stickney Water Reclamation Plants These purchase orders will expire December 31, 2015.
Drydon Equipment, Inc., the sole source provider of the pumps and equipment, has submitted prices as required. Inasmuch as Drydon Equipment, Inc., Inc. is the only source of supply for the equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Drydon Equipment, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because these are primarily furnish and deliver orders.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Drydon Equipment, Inc., in an amount not to exceed $402,000.00.
Funds for the 2013 expenditure in the amount of $134,000.00, are available in Accounts 101-67000, 68000, 69000-623090, 623270. The estimated expenditures for 2014 and 2015, is $134,000.00 for each year. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 3, 2013