TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-675-11 Janitorial Services at the Calumet and Egan Water Reclamation Plant, estimated cost $229,500.00; Accounts 101-67000/68000-612490, Requisitions 1351588 and 1351238 (As Revised)
Body
Dear Sir:
Contract documents and specifications have been prepared for Janitorial Services at the Calumet and Egan Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide janitorial services to the Calumet and Egan Water Reclamation Plants for a three year period.
The estimated cost for this contract is $229,500.00.
The bid deposit for this contract is $11,475.00.
The contract specifications require the contractor to adhere to the maintenance schedule prescribed by the Engineer. Liquidated damages in the amount of $50.00 per calendar day may be assessed if the contractor breaches the schedule specified in the contract.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because there are sufficient MBEs, WBEs and/or SBEs available to bid.
The tentative schedule for this contract is as follows:
Advertise February 13, 2013
Bid Opening March 5, 2013
Award April 4, 2013
Completion December 31, 2015
Funds are available for 2013 in Accounts 101-67000/68000-612490. Funds for the subsequent years. 2014 and 2015, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-675-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:SJK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 3, 2013