TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to decrease purchase order to Gardner Denver, Inc., to furnish and deliver spare parts for the Gardner Denver Hoffman blowers at the Calumet Water Reclamation Plant and to repair blowers at the Devon Instream Aeration Station, in an amount of $10,000.00, from an amount of $47,400.00, to an amount not to exceed $37,400.00, Account 101-68000-623270, Purchase Order 3066333
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Dear Sir:
On December 2, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Gardner Denver, Inc., to furnish and deliver spare parts for the Gardner Denver Hoffman blowers at the Calumet Water Reclamation Plant and to repair blowers at the Devon Instream Aeration Station, in an amount not to exceed $57,400.00. The contract expires on December 31, 2013.
As of December 17, 2012, the attached list of change orders has been approved. The effect of these change orders is a decrease in an amount of $10,000.00 from the original amount awarded of $57,400.00. The current contract value is $47,400.00. The prior approved change orders reflect a 17.4% decrease to the original contract value.
A decrease in the contract value is being requested because the actual expenditure in 2012 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $10,000.00 (approximately 21.1% of the current contract value), from an amount of $47,400.00, to an amount not to exceed $37,400.00.
Funds will be restored in Account 101-68000-623270.
Requested, Manju P. Sharma, Director of Maintenance and Operations, MPS:SES:SO'C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 3, 2013
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