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File #: 12-1793    Version: 1
Type: Agenda Item Status: Adopted
File created: 12/26/2012 In control: Procurement Committee
On agenda: 1/3/2013 Final action: 1/3/2013
Title: Authority to decrease Contract 10-646-11 Small Streams Maintenance in Cook County, Illinois, Group A, to Clean Cut Tree Service, Inc., in an amount of $10,439.00 from an amount of $2,900,000.00 to an amount not to exceed $2,889,561.00, Account 501-50000-612620, Purchase Order 5001171
Attachments: 1. 10-646-11.pdf
TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 3, 2013
 
COMMITTEE ON PROCUREMENT
 
Mr. David St. Pierre, Executive Director
 
Title
Authority to decrease Contract 10-646-11 Small Streams Maintenance in Cook County, Illinois, Group A, to Clean Cut Tree Service, Inc., in an amount of $10,439.00 from an amount of $2,900,000.00 to an amount not to exceed $2,889,561.00, Account 501-50000-612620, Purchase Order 5001171
Body
 
Dear Sir:
 
On July 8, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-646-11 Small Streams Maintenance in Cook County, Illinois, Group A, to Clean Cut Tree Service, Inc., in an amount not to exceed $2,500,000.00. The contract expired on November 21, 2012.
 
As of December 18, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $400,000.00 from the original amount awarded of $2,500,000.00. The current contract value is $2,900,000.00. The prior approved change orders reflect a 16% increase to the original contract value.
 
A decrease is being requested because the expenditures for 2012 were less than anticipated and to close out the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
 
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 10-646-11, Group A, in an amount of $10,439.00 (0.36% of the current contract value) from an amount of $2,900,000.00 to an amount not to exceed $2,889,561.00.
 
Funds will be restored in Account 501-50000-612620.
 
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management      
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 3, 2013