TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to rescind Board Order to issue purchase order and enter into an agreement with Finite Matters Ltd. for furnishing, delivering and installing Pattern Stream Automated Budget Publisher Software, in an amount not to exceed $131,698.81, Accounts 101-27000-601100, 601170, 612820 and 623800, Requisition 1339274, Agenda item No.21, File No.12-0559 (As Revised)
Body
Dear Sir:
On April 5, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement with Finite Matters Ltd. for furnishing, delivering and installing Pattern Stream Automated Budget Publisher Software (Pattern Stream), in an amount not to exceed $106,948.81. Later on August 9, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to revise the agreement amount by $24,750.00 and not to exceed $131,698.81.
It has subsequently been discovered that Pattern Stream is not the only product available for publishing of the budget from the Public Sector Budget Formulation System (PBF) as reported to the Board or Commissioner on April 5, 2012. It would be economically beneficial to the District to consider the other publishing products currently in the market. In addition, due to time constraints resulting from the continued implementation of the replacement budget system, it is necessary to delay the publishing component of the PBF project until the 2015 budget.
In view of the foregoing, the Director of Procurement and Materials Management recommends to rescind the Board Order to issue purchase order and enter into an agreement with Finite Matters Ltd. for furnishing, delivering and installing Pattern Stream Automated Budget Publisher Software, in an amount not to exceed $131,698.81.
Funds will be restored in Accounts 101-27000-601100, 601170, 612820 and 623800.
Requested, Dharani Villivalam, Acting Director of Information Technology, DV:VA:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 3, 2013