TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 3, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with Vincent M. Mathe, for claims consulting services, in an amount of $15,125.00, from an amount of $9,625.00, to an amount not to exceed $24,750.00, Account 101-30000-601170, Purchase Order 3074730
Body
Dear Sir:
On October 24, 2012, the Executive Director authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Vincent M. Mathe to provide professional services as a claims consultant, in a total amount not to exceed $9,625.00. The purchase order expires on January 26, 2013.
There have been no prior change orders.
The Claims Section of the Law Department is still in transition due to the resignation of the former Claims & Investigations Administrator, and the pending request for proposal process that could result in a third party administrator contract. In the past few months, Mr. Mathe has provided crucial services to the District under this purchase order, maintaining the continuity of claims processing by assisting the new Claims Administrator with processing the bi-weekly payroll and the medical payments, as well as assisting in all of the District's claims procedures. His continued services are essential to assist with claims processing during this transition period, and would continue at the rate of $55.00 per hour.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the agreement.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $15,125.00 (157.14% of the current contract value) from an amount of $9,625.00 to an amount not to exceed $24,750.00.
Requested, Ronald M. Hill, General Counsel, RMH:LAG:nm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 3, 2013