TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 3, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-102-11 Furnish and Deliver Repairs, Service, and Laboratory Parts for Laboratory Balances and YSI Meters, estimated cost $20,000.00, Account 101-16000-612970, Requisition 1352406 (As Revised)
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver repairs, service, and parts for laboratory balances and YSI meters for the Monitoring and Research Department (M&R). This contract begins approximately April 1, 2013.
The purpose of this contract is to maintain laboratory balances, which are used by the Analytical Laboratory Division (ALD) of M&R to determine total, suspended and dissolved solids in wastewater and environmental monitoring samples. The YSI meters are used to determine the temperature of and pH level in ambient water quality samples. This equipment must be maintained in good working order to provide precision and accuracy in scientific measurements and reported data.
The estimated cost for this contract is $20,000.00. The estimated expenditures for 2013, 2014 and 2015 are $7,000.00, $10,000.00 and $3,000.00 respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise February 13, 2013
Bid Opening March 5, 2013
Award March 21, 2013
Completion March 31, 2015
Funds for the current year are available in Account 101-16000-612970. Funds for subsequent years, 2014 and 2015, are contingent on the Board of Commissioners' approval of the budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-102-11.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 3, 2013