TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 3, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with CEM Holdings Corporation, for Preventive Maintenance and Consumable Supplies for CEM Microwave Units, in an amount not to exceed $59,578.50, Accounts 101-16000-612970, 623570, Requisition 1350802
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with CEM Holdings Corporation (CEM), for Preventive Maintenance and Consumable Supplies for CEM Microwave units for the Monitoring and Research Department, at various locations. This purchase order will expire on December 31, 2015.
CEM, the sole-service provider of preventive maintenance and consumable supplies for CEM Microwave units has submitted pricing for the services and consumables required. Inasmuch as CEM, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
CEM is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with CEM, in an amount not to exceed $59,578.50.
Funds for the 2013 expenditure, in the amount of $19,237.75, are available in Accounts 101-16000-612970, 623570. The estimated expenditures for 2014 is $19,900.00, and 2015 is $20,440.75. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:as Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 3, 2013