TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 17, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-629-11 Furnishing and Delivering Electrical Arc Flash Personal Protective Equipment and Safety Tools to Various Locations, estimated cost $174,860.00, Account 101-66000/67000/68000/69000-623680/623780, Requisition 1353128, 1352860, 1353982, 1353127
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-629-11 Furnishing and Delivering Electrical Arc Flash Personal Protective Equipment and Safety Tools to Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide for the District's arc flash related protective equipment needs for the next three years.
The estimated cost for this contract is $174,860.00. The estimated 2013, 2014 and 2015 expenditures are $117,160.00, $28,400.00 and $29,300.00, respectively.
The bid deposit for this contract is $8,750.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise February 27, 2013
Bid Opening March 19, 2013
Award April 18, 2013
Completion December 31, 2015
Funds for the current year are available in Account 101-66000/67000/68000/69000-623680/623780. Funds for subsequent years, 2014 and 2015, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-629-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 17, 2013