TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 17, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-633-11 Furnish and Deliver Polymer to the Stickney and Egan Water Reclamation Plants, to Polydyne, Inc., in an amount of $70,000.00 from an amount of $18,000,000.00 to an amount not to exceed $18,070,000.00, Account 101-67000-623560, Purchase Order 3069863
Body
Dear Sir:
On September 1, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 11-633-11 Furnish and Deliver Polymer to the Stickney and Egan Water Reclamation Plants, to Polydyne, Inc., in an amount not to exceed $18,000,000.00. The contract expires on November 10, 2014.
The contract has no prior change orders.
An increase is requested because the winter polymer utilization for 2012 was greater than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-633-11 in an amount of $70,000.00 (0.4% of the current contract value) from an amount of $18,000,000.00 to an amount not to exceed $18,070,000.00.
Funds are available in Account 101-67000-623650.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 17, 2013.