TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 17, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with Superior Industrial Equipment, LLC, for Services to Repair Mechanical Seals of Sludge Pumps at the Stickney Water Reclamation Plant and to Repair Mechanical Seals of Digester Sludge Recirculation Pumps at the Calumet Water Reclamation Plant, in an amount of $30,000.00, from an amount of $144,002.02, to an amount not to exceed $114,002.02, Account 101-68000-612650, Purchase Order 3068349
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Dear Sir:
On December 2, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Superior Industrial Equipment, LLC, for Services to Repair Mechanical Seals of Sludge Pumps at the Stickney Water Reclamation Plant and to Repair Mechanical Seals of Digester Sludge Recirculation Pumps at the Calumet Water Reclamation Plant, in an amount not to exceed $180,000.00. The purchase order expires on December 31, 2013.
As of December 27, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $35,997.98 from the original amount awarded of $180,000.00. The current total purchase orders' value is $144,002.02. The prior approved change orders reflect an approximate 20% decrease to the original total purchase orders' value.
A decrease in the purchase order value is being requested because the actual expenditure in 2012 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $30,000.00 (approximately 20.8% of the current purchase order's value), from an amount of $144,002.02 to an amount not to exceed $114,002.02.
Funds will be restored to Account 101-68000-612650.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 17, 2013
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