TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 17, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
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Authority to decrease purchase order and amend the agreement with AutoDesk, Inc., for professional computer software services in regards to the continuance of full implementation of the AutoDesk Constructware application, in an amount of $74,443.90, from an amount of $796,816.00, to an amount not to exceed $722,372.10, Accounts 201-50000-601170, 623800 and 634820, Purchase Order 3046108
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Dear Sir:
On June 21, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with AutoDesk, Inc., for professional computer software services in regards to the continuance of full implementation of the AutoDesk Constructware application, in an amount not to exceed $320,595.33. The scheduled contract completion date was June 30, 2012.
As of January 4, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $476,220.67 from the original amount awarded of $320,595.33. The current contract value is $796,816.00. The prior approved change orders reflect a 148.54% increase to the original contract value.
The contract is complete and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $74,443.90 (9.34% of the current contract value), from an amount of $796,816.00, to an amount not to exceed $722,372.10.
Funds will be restored to Accounts 201-50000-601170, 623800 and 634820.
Requested, Catherine A. O'Connor, Director of Engineering, JB:JJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 17, 2013
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