TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 17, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Venture Technology Groups, Inc., to Furnish and Deliver Parts for EIM Valve Actuators and Controls to Various Service Areas in an amount not to exceed $116,700.00, Accounts 101-66000, 67000-623270, Requisitions 1347544, 1349965, 1350808, 1353119, 1353138 and 1353143 (As Revised)
Body
Dear Sir:
Authorization is requested to issue purchase orders, to Venture Technology Groups, Inc., to furnish and deliver parts for EIM valve actuators and controls to various service areas in an amount of $116,700.00 over a three-year period beginning January 1, 2013, and terminating on December 31, 2015.
Venture Technology Groups, Inc., is the sole source distributor in the Chicago metropolitan area of EIM Valve Actuators and Controls. Inasmuch as Venture Technology Groups, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Venture Technology Groups, Inc., is not registered to transact business with the Illinois, but has submitted a certificate of good standing with the State of Michigan. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver order.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase Venture Technology Groups, Inc., to provide parts for EIM Valve Actuators and Controls to various service areas in an amount not to exceed $116,700.00, for a three-year period.
Funds for the 2013 expenditures in the amount of $38,900.00, are available in Accounts 101-66000, 67000-623270. The estimated expenditures for 2014 is $38,900.00, and for 2015 is $38,900.00. Funds for the 2014 and 2015 expenditures are contingent upon the Board of Commissioners' approval of the District's budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bk
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 17, 2013