TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend agreement with Tecnica Environmental Services, Inc. to Remove Hazardous Materials from Various District Locations, on an As-Needed Basis, for a Three-Year Period, in the amount of $125,000.00, from an amount of $304,215.00, to an amount not to exceed $429,215.00, Account 101-25000-612780, Purchase Order 5001324
Body
Dear Sir:
On March 15, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 11-348-11, Services to Remove Hazardous Materials from Various District Locations, on an As-Needed Basis, for a Three-Year Period, with Tecnica Environmental Services, Inc., in an amount not to exceed $304,215.00. The scheduled contract completion date is December 31, 2014.
This contract has no prior change orders.
In February 2013, $80,130.62 was expended to pay for asbestos abatement needed in Service Tunnels A/B prior to the start of work on Contract 04-131-2D, Rehabilitation of the A/B and C/D Service Tunnels - Phase One, at the Stickney Water Reclamation Plant. This payment significantly reduced funds available in 2013 for the asbestos abatement remaining to be done in Service Tunnels C/D, which has an estimated cost of $91,544.00, as well as funds available for other abatement work pending for the year 2013. Neither of these projects was anticipated when this contract was signed. An increase in the purchase order is requested to perform the needed abatement work in Service Tunnels C/D and other abatement work pending.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-348-11 in the amount of $125,000.00 (41.09% increase to the current contract value), from an amount of $304,215.00, to an amount not to exceed $429,215.00.
Requested, Denice E. Korcal, Director of Human Resources, DEK:RJ:EJK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013