TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-809-12, Furnishing and Delivering Unleaded Gasoline and Diesel Grade Fuel Oil to Fulton County, Illinois (Re-Bid), to Herr Petroleum Corporation, in an amount not to exceed $46,501.00, Account 101-68000-623820, Requisition 1343660
Body
Dear Sir:
On September 20, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-809-11 Furnishing and Delivering Unleaded Gasoline and Diesel Grade Fuel Oil to Fulton County, Illinois.
In response to a public advertisement of November 28, 2012, a bid opening was held on December 18, 2012. No bids were received.
In response to a public re-advertisement of January 9, 2013, a bid opening was held on January 29, 2013. The bid tabulation for this contract is:
HERR PETROLEUM CORPORATION $46,501.00
SUNRISE AG SERVICE COMPANY $46,851.00
One hundred fifty-eight (158) companies were notified of this contract being advertised and nine (9) company requested specifications.
Herr Petroleum Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $70,000.00, placing the bid of $46,501.00 approximately 33.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Interim Ordinance, Appendix D, are not applicable because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-809-12, to Herr Petroleum Company, in an amount not to exceed $46,501.00.
The bid deposit in the amount of $3,500.00 will be held in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditures in the amount of $23,250.50 are available in Account 101-68000-623820. The estimated expenditure for 2014 is $23,250.50. Funds for 2014 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013