TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-002-11, Furnish and Deliver Cylinder Gases and Bulk Argon to Various Locations for a One (1) Year Period, Groups A, B and C to The Welding Center Inc., in an amount not to exceed $18,679.25, and Group D to Welding Industrial Supply Co., in an amount not to exceed $13,020.00, Account 101-20000-623840
Body
Dear Sir:
On January 3, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-002-11 furnish and deliver cylinder gases and bulk argon to various locations for a one (1) year period, beginning approximately March 1, 2013 and ending February 28, 2014.
In response to a public advertisement of January 16, 2013, a bid opening was held on January 29, 2013. The bid tabulation for this contract is:
GROUP A: LAB GASES
THE WELDING CENTER INC. $7,772.00
WELDING INDUSTRIAL SUPPLY CO. $13,975.78
GROUP B: LAB GASES (DEWARS)
THE WELDING CENTER INC. $8,970.00
WELDING INDUSTRIAL SUPPLY CO. $11,038.65
GROUP C: INDUSTRIAL GASES
THE WELDING CENTER INC. $1,937.25
WELDING INDUSTRIAL SUPPLY CO. $2,330.97
GROUP D: BULK ARGON
WELDING INDUSTRIAL SUPPLY CO. $13,020.00
THE WELDING CENTER INC. $13,300.00
Seventy one (71) companies were notified of the contract being advertised and seven (7) companies requested specifications.
The Welding Center Inc., the lowest responsible bidder for Groups A, B and C is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, and C of this contract was $20,500.00, placing the total bid of $18,679.25 approximately 8.9 percent below the estimate.
Welding Industrial Supply Co., the lowest responsible bidder for Group D is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $14,500.00, placing the total bid of $13,020.00 approximately 10.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-002-11, Groups A, B and C to The Welding Center Inc., in an amount not to exceed $18,679.25, and Group D to Welding Industrial Supply Co., in amount not to exceed $13,020.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623840.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013