TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-859-11, Agricultural Maintenance at Fulton County, Illinois, to Independent Mechanical Industries, Inc., in an amount not to exceed $1,395,951.00, Account 101-68000-612420, Requisition 1346878
Body
Dear Sir:
On November 15, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-859-11 Agricultural Maintenance at Fulton County, Illinois.
In response to a public advertisement of January 9, 2013, a bid opening was held on January 29, 2013. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $1,395,951.00
ANCHOR MECHANICAL, INC. $1,569,046.44
Sixty-five (65) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $1,662,000.00, placing the bid of $1,385,951.00 approximately 16 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because of the specialized nature of the work involved.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because of the specialized nature of the work involved.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-859-11, to Independent Mechanical Industries, Inc., in an amount not to exceed $1,395,951.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditure in the amount of $465,317.00 are available in Account 101-68000-612420. The estimated expenditure for 2014 is $465,317.00, and for 2015 is $465,317.00. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013