TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to Extend the Agreement with The Gordian Group, Inc., for professional services for the development and implementation of the job order contracting system, for an additional period of twelve months (third term)
Body
Dear Sir:
On July 8, 2010, the Board of Commissioners approved the request to enter into an agreement with The Gordian Group, Inc. (Gordian), for professional services for the development and implementation of the Job Order Contracting Program in an amount not to exceed $300,000.00 for a one year period. The agreement contained a provision for three additional one year terms.
Since the award of Contract 09-942-11, the District has paid Gordian approximately $31,344.00 during the original contract period, starting July 8, 2010 to July 2011.
On June 2, 2011, the Board authorized to extend the agreement with Gordian for one additional year (first term). During that period of July 2011 to July 2012, the District has paid Gordian approximately $107,808.97.
On May 3, 2012, the Board authorized to extend the agreement with Gordian for one additional year (second term). During that period of May 2012 to present, the District paid Gordian approximately $143,511.97.
Therefore, Gordian has been paid approximately $282,664.94 from July 2010 to January 2013.
Due to the effectiveness and efficiency realized by Job Order Contracting, the Director of Procurement and Materials Management recommends to extend the agreement for an additional twelve (12) month period (third term) in accordance with the agreement.
The fee schedule will remain in effect.
One and ninety-five hundredths percent (1.95%) of the value of work ordered through the JOC program in excess of six million dollars ($6,000,000.00).
License fees shall be billable upon issuance of each job order issued to the JOC construction contractor(s). Payment will be made by direct voucher method from departments that are utilizing the JOC system.
In view of the above, it is recommended that the Board of Commissioners authorize the third extension of the current agreement with The Gordian Group, Inc., for another twelve months, ending July 8, 2014.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013