TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-751-21, Furnish, Deliver and Install a Gate Access Control System at the Egan and Kirie Water Reclamation Plants, to Johnson Controls, Inc., in an amount not to exceed $431,000.00, Account 201-50000-645680, Requisition 1346214
Body
Dear Sir:
On October 4, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-751-21 Furnish Deliver and Install a Gate Access Control System at the Egan and Kirie Water Reclamation Plants.
In response to a public advertisement of January 16, 2013, a bid opening was held on February 5, 2013. The bid tabulation for this contract is:
JOHNSON CONTROLS, INC. $431,000.00
Five hundred thirty-seven (537) companies were notified of this contract being advertised and twenty-eight (28) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: could not provide a bid deposit, and do not have access to parts. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Johnson Controls, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $435,000.00, placing the bid of $431,000.00 approximately 1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because of the specialized nature of the services involved.
The Affirmative Action Interim Ordinance, Appendix D, was not included in this contract because the contract does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-751-21, to Johnson Controls, Inc., in an amount not to exceed $431,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-645680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013