TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-670-11, Outfitting of Debris and Pontoon Boats at Various Areas, to Baltic Marine Services, Inc., in an amount not to exceed $112,900.00, Account 101-66000-612790, Requisition 1348756
Body
Dear Sir:
On November 15, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-670-11 Outfitting of Debris and Pontoon Boats at Various Areas.
In response to a public advertisement of January 9, 2013, a bid opening was held on January 29, 2013. The bid tabulation for this contract is:
BALTIC MARINE SERVICES, INC. $112,900.00
MARINE SERVICES CORPORATION $119,700.00
One hundred three (103) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
Baltic Marine Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $160,000.00, placing the bid of $112,900.00, approximately 29.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance, Appendix D, was not included in this contract because of the limited number of potential bidders.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-670-11 to Baltic Marine Services, Inc., in an amount not to exceed $112,900.00.
The bid deposit in the amount of $8,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditure in the amount of $56,450.00, are available in Account 101-66000-612790. The estimated expenditure for 2014 is $56,450.00. Funds for the 2014 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013