TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant to Various Locations, to Si-Tech Industries, Inc., in an amount not to exceed $262,680.00, Account 101-68000-612520, Requisition 1349253
Body
Dear Sir:
On November 15, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-847-11 Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant to Various Locations.
In response to a public advertisement of January 9, 2013, a bid opening was held on January 29, 2013. The bid tabulation for this contract is:
SI-TECH INDUSTRIES, INC. $262,680.00
Three hundred twenty-nine (329) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: did not feel they could be competitive, and only posts contracts online. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Si-Tech Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $300,000.00, placing the bid of $262,680.00 approximately 12.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance, Appendix D, was not included in this contract because sufficient protected class businesses are available to bid.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-847-11, to Si-Tech Industries, Inc., in an amount not to exceed $262,680.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditure in the amount of $68,400.00, are available in Account 101-68000-612520. The estimated expenditures for 2014 is $160,000.00, and 2015 is $34,280.00. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013