TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-975-11 Repair and Upgrade Services for the Video Surveillance System at the Stickney Water Reclamation Plant, estimated cost $35,000.00, Accounts 101-69000-612680, Requisition 1357898.
Body
Dear Sir:
Contract documents and specifications have been prepared for repair and upgrade services for the video surveillance system at the Stickney Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to perform repairs on the video surveillance system at the Stickney Water Reclamation Plant, and to furnish and replace the DVR with an upgrade, as needed.
The estimated cost for this contract is $35,000.00. The estimated 2013 expenditure is $5,000.00. The estimated 2014 and 2015 expenditures are 15,000.00 for each year respectively.
The bid deposit for this contract is $1,700.00.
The Multi-Project Labor Agreement will not be included in this contract because of the specialized nature of the work.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 3, 2013
Bid Opening April 23, 2013
Award May 16, 2013
Completion December 31, 2015
Funds for 2013 are available in Account 101-69000-612680. Funds for subsequent years, 2014 and 2015, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-975-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:KJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013