TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Doctors of Physical Therapy (DPT) for Contract 12-RFP-28 On-Site Physical Therapy for a two-year period, with an option to extend for a third year, in an amount not to exceed $200,000.00, Account 901-30000-601090, Requisition 1345038 (Deferred from the February 21, 2013, Board meeting)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with DPT for On-Site Physical Therapy.
The terms of the request for proposal require the firm to provide physical therapy services (on a one-on-one basis) to employees who have had injuries on the job and have been given a prescription for physical therapy by their doctors.
The selected firm is required to (a) provide all the traditional physical therapy modalities; (b) emphasize the use of the work environment for rehabilitation using job-related tasks to accomplish this goal; (c) keep a schedule of visits and provide ongoing evaluations to District representatives; (d) provide all necessary equipment; and (e) provide registered physical therapists. Upon approval, the selected firm will provide physical therapy services on-site at the Stickney Plant.
The contract term for the On-Site Physical Therapy Program will begin upon the approval of the contract by the Board of Commissioners and execution of an agreement that will continue until December 31, 2014, with the discretion to extend the contract for an additional one-year period utilizing the same fee schedule.
Request for Proposal 12-RFP-28 was advertised on October 10, 2012. Forty-seven (47) firms were notified, and sixteen (16) firms requested proposal documents. The District received proposals from two (2) firms on November 2, 2012, as indicated below:
Accelerated Rehabilitation Centers, Ltd.
Doctors of Physical Therapy
The proposals were evaluated in accordance with the criteria outlined in the Request for Proposal 12-RFP-28, encompassing all aspects including cost. Firms submitting bids were interviewed by a panel of District representatives. DPT was selected as the firm best suited to provide the required professional services.
DPT has previous experience providing on-site physical therapy for other organizations and has been very successful in achieving results. In addition, they are very qualified in that all of their therapists must have a Doctorate in Physical Therapy to work in their company. Lastly, they offer a much lower price for the services they will provide the District.
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The Affirmative Action Section recommends that Appendix A not be included because the service is not divisible and will be performed by only one physical therapist.
Inasmuch as DPT possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to enter into an agreement per Section 11.4 of the Purchasing Act with Doctors of Physical Therapy in an amount not to exceed $200,000.00.
Funds for 2013 are available in Account 901-30000-601090. Funds for 2014 are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Ronald M. Hill, General Counsel, RMH:LAG:RG:nm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2013