TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 98-RFP-10 Design, Build, Own Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 years, to Metropolitan Biosolids Management, LLC, in an amount of $1,568,904.33 from an amount of $214,053,802.51 to an amount not to exceed $212,484,898.18, Account 101-69000-612590, Purchase Order 5000950, (Deferred from the February 21, 2013 Board Meeting)
Body
Dear Sir:
On December 21, 2000, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 98-RFP-10 Design, Build, Own Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 years, to Metropolitan Biosolids Management, LLC, in an amount not to exceed $217,169,089.74. The contract expires July 1, 2030.
As of February 6, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $3,115,287.23 from the original amount awarded of $217,169,089.74. The current contract value is $214,053,802.51. The prior approved change orders reflect a 1.4% decrease to the original contract value.
The Service Fee paid by the District is not only dependent on the quantity of final product produced, but also on the price of the energy used to produce that product. Since energy prices fluctuate unpredictably, the yearly contract expenditures will deviate from those originally estimated. A decrease in contract value is being requested at this time because the actual expenditure for 2012 was less than the original 2012 award value.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 98-RFP-10 in an amount of $1,568,904.33 (0.7% of the current contract value) from an amount of $214,053,802.51 to an amount not to exceed $212,484,898.18.
Funds will be restored in Account 101-69000-612590.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:LSC:JK:ph
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for March 7, 2013
Attachment